Volunteer Positions


Volunteering

Clinic role descriptions are attached for your reference.  Scroll down to see all the roles, including Vaccinator, Door 1 & 2, Greeter, Medical Observer, Registration Assistant, and Exit. The roles of Vaccinator and Medical Observer are only for licensed medical professionals.

Please review your role before your shift and let us know if you have any questions.  Please note: Greeter 1 is an outside position.  We recommend dressing warm and wearing layers!  Our newest position of "Computer" will be for volunteers to assist guests in making their second dose appointment after their vaccination.   We will provide ipads for this task!


Hours

Volunteers should arrive 30 minutes before your shift, for orientation.


PPE

Face masks are required and we will be practicing social distancing at all times.  We will also have surgical masks, hand sanitizer, gloves, goggles, and face shields available at all times.  Also hand warmers!

 

Vaccination Clinic Location

Northampton Senior Center
67 Conz Street
Northampton, MA

Adequate parking is available on site at no charge.
Please leave parking spaces in the front lot for our elderly guests.

 

 

Descriptions of the Volunteer Positions

Vaccinator

Vaccinators will be stationed in the vaccination and observation rooms to screen individuals using CDC screening forms, administer vaccine, document vaccine administration, and monitor for any adverse reactions. This is an indoor position. Please wear a face mask, face shield, and gown at all times. Gloves will be used and changed between each vaccination.

Minimum qualifications:
  • Licensed RN, CNP, PA, DO, or MD
  • Complete orientation at site starting one half hour prior to the start of the assigned clinic time

Responsibilities
  • Greet people as they arrive
  • Direct guests to sit in a socially distanced waiting area of the vaccination room
  • Call each individual up to vaccination station (behind screen) for review of screening questions and vaccine administration
  • Work as a team with a medical observer, may change roles periodically
  • Answer questions about COVID-19 vaccine and assist with screening paperwork, as needed
  • Notify/consult with Medical Lead of any concerns or “yes” answers on screening forms
  • Document each vaccine administration
  • Notify Medical Lead or partner medical observer of any resupply needs at vaccination station
  • Ensure that each vaccine recipients also receives a corresponding written vaccine card documenting the COVID-19 vaccine dose #, lot number, date, and location of the clinic (Northampton Senior Center)
  • Encourage vaccine recipients to sign up for the V-Safe app (handouts and posters available at the site)
  • Educate vaccine recipients about how they will get their second dose
  • Give each vaccine recipient a promotional sticker “I got my COVID19 vaccine”
  • Ensure that social distancing is being practiced at all times
  • May be asked to assist with drawing up vaccine doses
  • Do not talk to the press—refer all inquiries to The Northampton Health Department
  • Please arrive 30 minutes prior to your scheduled shift for vaccinator orientation

Supplies:
  • Chairs (6 feet apart in waiting area)
  • Vaccination station with table and 2-3 chairs
  • Privacy Screens (for screening and vaccination process)
  • Hand sanitizer
  • Gloves
  • Ancillary vaccine supplies: syringes, needles, alcohol wipes, gauze, bandaids
  • Pens
  • Vaccine Administration Cards
  • Laptop or tablet for documentation in PrepMod
  • Stickers for vaccine promotion
  • Cavi Wipes
  • Name tag


Door 1 & 2

Door 1 & 2 will be stationed in The Great Room at entrance doors. This is an indoor position. Please wear a face mask and gloves at all times.

  • Only admit people who are registered for the current time slot
  • Greet people as they arrive
  • Ask guests to sanitize hands
  • Using tongs, provide a mask to guests.
  • Guests can replace their face mask or wear it over their face covering
  • Direct guests to sit at a chair and complete registration materials
  • Wipe surfaces after the guests leave the room (chairs, tables, clipboards, pens)
  • Ensure that social distancing is being practiced at all times
  • Do not talk to the press—refer all inquiries to The Northampton Health Department
  • Please arrive 30 minutes prior to your scheduled shift

Supplies:

  • This Way sign (outside)
  • Cones (6ft apart outside)
  • Chair
  • Table
  • Hand sanitizer
  • Surgical masks
  • Tongs
  • Name tag


Greeter

The Greeter will be stationed at the corner of the building to welcome guests when they arrive and direct them to the vaccination clinic. This role is very important to manage traffic and avoid backups at the door. This is an outdoor position, please dress accordingly. A face mask is required to be worn at all times.

  • Wear a face mask, high visibility vest, and name tag that are provided for you
  • Greet people as they arrive
  • Verbally confirm their time slot for the vaccination clinic
  • Only admit people who are registered for the current time slot
  • Guests can line up at the cones 5 minutes before their appointment
  • If someone is very early, direct them to wait in their car until the appointment time
  • The front door of the building is handicap accessible for those in need
  • Ensure that social distancing is being practiced at all times
  • Do not talk to the press—refer all inquiries to The Northampton Health Department
  • Please arrive 30 minutes prior to your scheduled shift

Supplies:

  • Enter Here sign
  • This Way sign
  • Cones (6ft apart)
  • Chair
  • Blanket
  • High Visibility Vest
  • Name tag
  • Radio


Medical Observer

Medical Observers will be stationed in the vaccination and observation rooms to assist with screening of individuals using CDC screening forms and closely monitor recipients for 15-30 minutes after vaccine administration for any adverse reactions including signs of anaphylaxis, vasovagal episode, or other medical complications. The observer or their designee (the vaccinator, other clinic staff/volunteers) will immediately inform the Medical Lead if there are any post-vaccination reaction concerns. This is an indoor position. Please wear a face mask, face shield, and gown at all times.

  • Greet people as they arrive
  • Direct guests to sit in a socially distanced waiting area of the vaccination room
  • Call each individual up to vaccination station (behind screen) for review of screening questions and vaccine administration
  • Answer questions about COVID-19 vaccine and assist with screening paperwork, as needed
  • Reiterate/inform vaccine recipients of the 15 minute observation period (30 minutes for some individuals based on screening)
  • Notify/consult with Medical Lead of any concerns or “yes” answers on screening forms
  • Monitor vaccine recipients for minimum of 15 minutes for any adverse reactions including signs of anaphylaxis, vasovagal episode, or other medical complications
  • Notify Medical Lead of resupply needs at vaccination station
  • Ensure that each vaccine recipients also receives a corresponding written vaccine card documenting the COVID-19 vaccine dose #, lot number, date, and location of the clinic (Northampton Senior Center)
  • Encourage vaccine recipients to sign up for the V-Safe app (handouts and poster available at the site)
  • •Educate vaccine recipients about how they will get their second dose
  • Give each vaccine recipient a promotional sticker “I got my COVID19 vaccine”
  • Ensure that social distancing is being practiced at all times
  • Work as a team with a vaccinator, if the medical observer has also met the minimum qualifications as a vaccinator, may change roles periodically
  • Do not talk to the press—refer all inquiries to The Northampton Health Department
  • Please arrive 30 minutes prior to your scheduled shift for PrepMod user sign in and observer site orientation

Supplies:

  • Chairs (6 feet apart in waiting area)
  • Vaccination station with table and 2-3 chairs
  • Privacy Screens
  • Hand sanitizer
  • Ancillary vaccine supplies: syringes, needles, alcohol wipes, gauze, bandaids
  • Pens
  • Moderna Vaccine Administration Cards
  • Laptop or tablet for documentation in PrepMod
  • Stickers for vaccine promotion
  • Cavi Wipes
  • Name tag

Registration Assistant

Registration Assistant will be stationed in The Great Room to assist guests with mobility issues and answer questions. We would like the registration attendant to remain behind their desk so the helper will assist guests with the registration process. Assisting guests helps to keep the clinic running smoothly and on time. This is an indoor position. Please wear a face mask and practice social distancing at all times.
  • Greet people as they arrive
  • Direct guests to sit at a chair and complete registration materials
  • Help guests complete the symptom checklist, as needed
  • Wipe surfaces after the guests leave the room (chairs, tables, clipboards, pens)
  • Ensure that social distancing is being practiced at all times
  • Ensure the walkway is not slick or wet (from snowy boots)
  • Do not talk to the press—refer all inquiries to The Northampton Health Department
  • Please arrive 30 minutes prior to your scheduled shift


Exit

Exit will be stationed at the exit door of the clinic (see attached map—the exit door is actually the front of the building). You can show people where the “photo backdrop” is if they want a picture and also offer them juice/water/granola bars. You will keep people moving and help them exit the building safely & efficiently. We do not want people to gather or visit in groups after the vaccination. You will also keep an eye out at the parking lot. If people arriving at the clinic appear to require assistance, please assist them with the wheelchairs provided. You can give them a mask, hand sanitizer and guide them into the registration area. A face mask is required to be worn at all times.
  • Greet people as they arrive
  • Provide mobility assistance, if needed
  • Use the front door of the building—handicap accessible
  • Ensure that social distancing is being practiced at all times
  • Do not talk to the press—refer all inquiries to The Northampton Health Department
Supplies:
  • Hand sanitizer
  • Surgical masks
  • Tongs
 
 
 

COVID Vaccine for Volunteers


We are allowed to provide the COVID vaccine to our clinic volunteers. Click here to register for an appointment that is most convenient for you (scroll to the blue boxes).  If you choose an appointment on the same day as your volunteer shift, you will be vaccinated at the end of the clinic, regardless of the appointment time you choose.  Select "non covid facing healthcare worker" from the dropdown menu as your eligibility category.  When you arrive at your appointment, you can let registration know that you are one of my volunteers.

Special Note: Now that 65+ are allowed to get vaccinated, many of the appointments are filling quickly.  If the clinics are full when you try to sign up, you may be able to get vaccinated the day of your clinic if there are no-shows or if we turn away ineligible guests.  Additionally, we are going to set a volunteer-only clinic each week to vaccinate any remaining volunteers and I'll be forwarding this date & time as soon as it's set up.   Thank you for your patience and understanding as we iron out these new details. 
 
 
 
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